HR professionals’ roles have become increasingly multifaceted, covering everything from employee engagement to rewards and recognition, to diversity and inclusion to learning and development. In grievance and disciplinary cases, employers must deal with issues in an open, transparent and impartial manner, which is one of the most complex, time-consuming and intensive processes.
So why do organisations use a professional HR transcription services company to produce professional verbatim transcripts of their initial investigation meetings, grievance hearings and disciplinary meetings?
-
Guarantees Confidentiality
Having a detailed, written record of a meeting makes sense. Transcribing your confidential internal investigations externally protects them from gossip and politics within your organisation.
Professional HR transcription services companies adhere to GDPR/Data Protection requirements and keep your material safe and secure.
You can trust Transcribe It with your sensitive data. We are fully compliant with GDPR and all UK Data Protection laws. We are partnered up with Huddle for our secure online portal solution, which also utilised by UK government departments, to upload recordings and share transcripts safely and securely.
-
Ensures 100% Accuracy
Using a clear grievance and disciplinary process ultimately helps prevent litigation. By obtaining a word-for-word transcript of the discussions held by the various parties involved, the employer can protect themselves.
Transcribing HR meetings professionally can protect against claims of unfair treatment, racism, sexism, bullying, and harassment, since everything that is said between employers and employees is recorded and transcribed.
At Transcribe It we listen to a discussion, we don’t just hear it. A clearly presented, accurate transcript of any conversation, group discussion, meeting, or presentation is our specialty, from the simplest dictation to the most complex recordings.
-
Assists Engagement And Gives Confidence
Both parties will feel comfortable knowing their comments are not misrepresented or misunderstood if the investigation or disciplinary meeting is recorded and transcribed professionally.
When employers use HR transcription services, they are not distracted by taking notes – and can fully engage with the discussion without missing any important information.
-
Gives flexibility
After the COVID 19 pandemic, many companies have offered their employees the option of working from home. It is becoming more common for employers to conduct disciplinary hearings via online conference calls or via telephone.
Online recordings from services such as Zoom, Microsoft Team or Skype can be easily sent for audio transcription, again ensuring the employer is protected.
-
Saves Time and Money
The employer can save time when revisiting grievance or disciplinary issues with the help of a clearly laid out, verbatim transcription of the conversation, which enables them to pick out critical issues or evidence.
Having a clear understanding of what is being said by whom can make it easier for HR professionals to decide whether to proceed from investigation to disciplinary action or dismissal.
In the case of employment tribunals, having a written record from a specialist HR transcription services company can form part of the employer’s defence, and evidence that they have treated the employee with fairness and transparency throughout the process, protecting against accusations of unfair treatment.
Professional HR transcription services can ultimately prevent a dismissal from proceeding to tribunal, which is an expensive legal process.
Transcribe It provides professional, expert HR transcription services. We offer highly accurate and cost-effective online transcription services. Since 1992, we have provided exceptional transcription services to HR professionals.
Please give us a call on 01992 445411 or use our contact form and we’ll discuss how we can help you with your UK transcription needs.
Alternatively, you can email us your transcription enquiry at info@transcribeit.co.uk and we’ll be in touch with a quote!
